Silva Fennica : Author gateway : Instructions to authors

Instructions to authors

METLA Editorial Office – TSal – 2.5.2011

Submit in pdf

We recommend that authors submit manuscripts in pdf format using the manuscript submission form. Please make sure that the ms is complete with all tables and figures, that all fonts are embedded in the pdf file, that pages and lines are numbered continuously, and that author and contact information are not shown in the manuscript.

Contents

1 General
2 Categories of Papers
3 Submission of Manuscripts
4 Form of Manuscript
4.1 Lay-out
4.2 Headings
4.3 Italics
4.4 Equations
4.5 Citing References in the Text
4.6 Notes
4.7 Tables
4.8 Figures
4.9 Title and Abstract
4.10 List of References
4.11 Scientific Names
5 Procedure after Acceptance

5.1 Final Manuscript
5.2 Correcting the Proofs
5.3 Offprints

1 General

Silva Fennica publishes research articles, review articles, research notes, discussion papers and book reviews in quarterly issues. More extensive research articles and comprehensive review articles are published intermittently as supplements B to the regular issues. The journal covers all aspects of forest research, both basic and applied subjects.

Research articles, review articles and research notes are subject to peer review. Authors are anonymous to reviewers of manuscripts.

Silva Fennica is published in English. The length of the papers should not exceed 16 printed pages. There is no page charge for the quarterly issues but the author must bear the cost of colour printing. See section 4.8 Figures. Papers published as supplements should be at least 32 printed pages. Supplements carry a page charge of 17 EUR after the first 32 pages. Contents

2 Categories of Papers

Research articles report findings of original research. They should have the structure Introduction – Material and Methods – Results – Discussion – References.

Review articles are literature-based critical surveys summarizing and analysing particular fields or topics in forest science.

Research notes report preliminary or tentative results of projects underway.

Discussion papers put forward fresh ideas or new views about the theory and practice of science, point out problems needing the attention of researchers, comment on topical issues. Contents

3 Submission of Manuscripts

Submission of a manuscript to Silva Fennica is taken to imply that the manuscript has not been published nor is being considered for publication elsewhere.

3.1 Research Articles, Review Articles and Research Notes

Submitting in pdf
Submit the manuscript in pdf format using the manuscript submission form (recommended) or by e-mailing the pdf file to silva.fennica@metla.fi. Make sure that the ms is complete with all tables and figures, that all fonts are embedded in the pdf file, that pages and lines are numbered continuously, and that author and contact information is not shown in the manuscript. On the first page, give manuscript title, abstract and keywords. Do not include acknowledgements.

Please try to keep file size below 3 Mb.

If you prefer to use e-mail, the message should give full name(s) of the author(s), title of the manuscript, postal address, phone and fax numbers, and e-mail address of the corresponding author, and state the intended category of your manuscript.

An e-mail message acknowledging receipt will be sent to the corresponding author.

Submitting in Hardcopy
Please submit the manuscript to the editorial office in three copies complete with text, tables, figures and figure captions. Provide good quality prints of such photographs that need to be critically examined during the review process. In the cover letter, give full name(s) of the author(s), title of the manuscript, postal address, phone and fax numbers, and e-mail address of the corresponding author, and state the intended category of your manuscript. Do not identify the author(s) in the manuscript itself nor on the figures.

An e-mail message acknowledging receipt will be sent to the corresponding author.

Review Process
Manuscripts are usually sent to two or three reviewers. Upon receiving and considering the reviewers' reports, the editor will send a letter of response to the corresponding author. If the editor's response calls for revision, a revised manuscript should be sent to the editorial office in two months. The editor-in-chief will then inform the corresponding author about his/her final decision. Following acceptance, no major changes may be made to the manuscript without the permission of the editor. Contents

3.2 Discussion Papers

Decision on discussion papers is made by the editor. Submit the text on disk together with a printout, accompanied by original figures. In the cover letter, state the intended category of your manuscript. Contents

4 Form of Manuscript

4.1 Lay-out

Print the manuscript on A4-sized paper, leaving enough margin for referee comments. Leave enough space between lines (maximum 40 lines per page). Pages must be numbered, starting with the title page. Lines must be numbered continuously throughout the manuscript.

Paragraphs are separated by blank lines. Headings are preceded by two blank lines and followed by one blank line.

Equations are separated from the body text by a blank line.

Information presented in tabular form in the text itself should be of single column width (68 mm on the printed page) and no more than 10 printed lines in height. Anything larger than this should be presented in the form of a table with an appropriate title. Contents

4.2 Headings

Use no more than three levels of headings. Words in the headings should have an initial capital. Headings are numbered as follows: 1, 1.1, 1.1.1 etc. "Acknowledgements" and "References" are not numbered. Contents

4.3 Italics

Use italics for scientific names of species, but not for expressions or abbreviations such as in vitro, a priori, et al., e.g. Contents

4.4 Equations

Equations will be printed over a single column width. Equations are numbered continuously in parenthesis on the right margin of the page. Symbols used should be explained in the List of Symbols. Preferable software formats are MathType and MsWord's Equation Editor. In the text, refer to equations as Eq. 1, Eq. 2 etc. Contents

4.5 Citing References in the Text

For references in the text, the name-year system is used:

"Allen (1994) has shown..." or "It has been shown (Allen 1994)..."
Allen and Jones (1990)
Allen et al. (1996)
(Allen 1988, Smith 1991, Jones 1994)*
(Handbook of forest... 1991)**

* When reference is made to several publications, arrange them in chronological order.
** Where a publication has no known author or editor, the first 2-3 words of the title are quoted (followed by three dots), together with the year of publication. The term "Anonymous" must not be used. Contents

4.6 Notes

If it is necessary to use notes, endnotes are preferable. Footnotes should be avoided in the body text but can be used in tables. Contents

4.7 Tables

Tables are numbered continuously through the paper. Vertical dividers are not allowed. When typing tables, use the tabulator key to separate the columns. Never separate columns by multiple spaces. Also, if you prepare tables using a table editor, never enter a paragraph break or a line break within a table cell. Contents

4.8 Figures

Figures are numbered continuously through the paper. Refer to them in the text as "Fig. 1" etc. Captions to figures should be placed on a separate page. Captions should be self-explanatory and independent. When preparing figures, bear in mind the effect of reduction on text size and line weight. Characters should have a height of 1.5–2 mm when printed. Aim at clarity and simplicity, avoid unnecessary effects, like 3-D and shadows. Use solid black or white or coarse line fills for columns. Do not use grey fills. All lines should be in solid black. Do not use line weights below 0.5 point or, where heavy reduction is necessary, below 1.0 point.

The author must bear the cost of pages printed in colour. The cost to the author is 100 euros per page.

If the copyright to a figure is held by someone other than the author, the copyright holder's name should be published with the figure. In matters of copyright, strict adherence to the law must be observed. Contents

4.9 Title and Abstract

A good title is one that is brief and informative. Empty words and constructions like "A study of...", "Observations on..." and the like conveying very little to the reader are not used.

An abstract is a concise, independent résumé of the paper. Its purpose is to assist the reader in deciding whether it is worth reading the entire paper, to provide sufficient information for a reader who is not an expert on the topic involved, and to assist the communication of information. Its length should be no more than 250 words in one paragraph. References to literature are not allowed.

The abstract is followed by 3–7 keywords. Contents

4.10 List of References

Reference should be made only to published, available material. Reference should not be made to second-hand sources. Personal communications are not included in the list of references.

For the order, structure and form of the references, consult the examples below. In addition, note the following:
– When the same author has more than one publication, the author's name is replaced by a dash. Only the first author's name is thus replaced.
– If a publication has no obvious author or editor, the publication is listed in alphabetical order of its own title.
– The standard number, ISBN in books, or STRN in reports, should be given for sources of low circulation at the end of the reference.
– No italics are used in the reference list.

Order of References
Smith, C. 1996. Aspen. Timber 77(4): 369–384.
– 1997. Silver birch. Timber 78(1): 17–23.
– & Allen, A. 1995. Scots pine. Forest Management 15(1): 5–9.
– & Harris, B. 1993. Scots pine. Forest Management 13(2): 105–119.
– , Harris, B. & Allen, A. 1990. Sawn goods. Timber 71(2): 131–140.
– , Allen, A. & Harris, B. 1995. Sawn goods revisited. Timber 76(3): 231–240.

Article in a Journal
Deleuze, C. & Houllier, F. 1997. A transport model for tree ring width. Silva Fennica 31(3): 239–250.

Article in a Book
Wilcove, D.S., McLellan, C.H. & Dobson, A.P. 1986. Habitat fragmentation in the temperate zone. In: Soulé, M.E. (ed.). Conservation biology: the science of scarcity and diversity. Sinauer, Sunderland, Massachusetts. p. 237–256.

Monograph
Ilvessalo-Pfäffli, M-S. 1995. Fiber atlas: identification of papermaking fibers. Springer Series in Wood Sciences. Springer-Verlag, Berlin-Heidelberg-New York. 400 p.

References to Internet Sources
Daily, G. 1999. Developing a scientific basis for managing Earth’s life support systems. Conservation Ecology 3(2): 14. [Online journal]. Available at: http://www.consecol.org/vol3/iss2/art14. [Cited 18 Jan 2001].

Johannesburg summit 2002. 2003. [Internet site]. United Nations, Division for Sustainable Development. Available at: http://www.johannesburgsummit.org. [Cited 5 Feb 2003]. Contents

4.11 Scientific Names

Scientific names should be according to authoritative contemporary sources. Scientific names should be in italics, except in the list of references. Authors of scientific names should be given only the first time a name appears but not in the manuscript title. Contents

5 Procedure after Acceptance

5.1 Final Manuscript

Submit the final manuscript and original figures to the editorial office within one week from acceptance.

E-mail the text, tables and graphs in both MSWord format and PDF format (i.e., one Word file containing all the material plus a corresponding PDF file). If your article has photographs, these must be submitted as separate PhotoShop or TIFF files, with a resolution of 300 dpi. In the text body, indicate the desired positions of the figures and tables. Contents

5.2 Correcting the Proofs

The corresponding author will receive page proofs for approval. Proofs are usually sent in pdf format through e-mail. Extensive alterations to the original text may not normally be made. Corrected proofs should be returned to the editors within one week from receipt. Contents

5.3 Offprints

The corresponding author will receive a printed copy of the issue where the article is contained.

Offprints of articles can be ordered at 2.00 EUR per copy. For offprints of supplements, see the following table:

No. of pages

Price per copy

32–64

4 EUR

65–96

5 EUR

97–128

6 EUR

129–

8 EUR

Offprints must be ordered at the latest when the page proofs are sent in by the author. Contents

METLA Editorial Office – TSal – 16.4.2010
Comments